AO4ELT 2

After the conference - Proceedings

Jean-Pierre VERAN — 2011-08-23T16:53:08Z

Information for the proceedings

General information

After reviewing by the chairs, proceedings will be published by ONERA under three possible formats: in a book, in a CD and online (which is the default format).

You have to choose your desired format by answering a poll by the end of February 2012.

Instructions

Manuscript due date is 29 February 2012.
Manuscripts must not exceed 8 pages for regular contributions and 10 pages for invited speakers.
The Word and LaTex templates are provided below. The latter is preferred.
Figures and images in the articles must have a resolution larger than 300 dpi.
Authors have to check the correct appearance of their article after printing.
Authors then have to submit in PDF format their article here. The size of the PDF file must be 10 Mo maximum !
If you have any problem with your proceedings, please inform the LOC (loc.ao4elt2 at sympa.obspm.fr).

Special instructions for the LaTeX compilation

If you are a Mac user, in particular using the TeXShop software, compiling using the "pdftex" option leads to a bad rendering of the pdf file. You should instead choose between the two following solutions:
compiling you tex file with the option "TeX and DVI" instead of "pdftex"
compiling in a terminal: "latex yourfile.tex" and "dvipdf yourfile.dvi"

At the conference

Jean-Pierre VERAN — 2011-08-23T16:50:15Z

Information of what will happen during the conference

Conference Floor Plan:

Please take a minute to familiarize yourself with the conference floor plan

Registration Desk:

When you arrive at the Conference Centre, you need to check-in at the Registration Desk in the “Pre-Function” area, to get your conference badge and information package. The Registration Desk will be available throughout the conference to provide general information about the conference, and about Victoria. The registration desk will be open at the following times:

Sunday: 4pm – 9pm
Monday: 8am – 4pm
Tue – Thu: 8:30am – 4pm
Friday: Closed

Oral presentations:

Each oral presentation is assigned a 20 minutes time slot (30 minutes for invited papers). In order to keep on schedule, we ask each speaker to limit their talk to a maximum of 15 minutes (25 minutes for invited speakers), to leave enough time for a few questions and a smooth transition to the next talk.

We require that each speaker checks-in with their session chair at the presenter podium during the break preceding their session (at the latest), and to upload their talk onto a memory stick that we will provide. The presenter will be given the choice to run their presentation on either a Mac or a PC. Presentation softwares that we will support include PowerPoint, Keynote and Adobe Reader. If you have different requirements, please contact the LOC as soon as possible.

We are planning to make the presentation available on the conference website on the following night. If you do not want your talk to be uploaded to the conference website, please inform the LOC.

Poster presentations:

Posters will displayed in the Saanich and Oak Bay rooms. They will be placed on 8ftx4ft boards, with 2 posters on each board side. Therefore, the maximum size of a poster is 4ftx4ft. We will provide pins and velcros to attach the posters.

Posters must be set-up between 4pm Sunday Sep 25 and 10:30am Monday Sep 26. They must be taken down by the end of Thursday Sep 29. The program includes three dedicated breaks, on the Tuesday, Wednesday and Thursday afternoons, but attendees will be encouraged to view the posters during all the breaks Monday through Thursday.

Internet connection:

Wireless Internet connection will be available for free throughout the conference. Connection details will be given upon registration.

Exhibit booths:

A few exhibit booths will be set-up in the “Pre-Function” area on Tuesday, Wednesday and Thursday. These booths will allow some of our sponsors to present information and products relevant to the field of AO.

Before the conference

Jean-Pierre VERAN — 2011-08-23T16:49:46Z

Information of what to do before the conference

In order to attend the conference, two steps must be completed:

Pre-registration and, if desired, abstract submission to be done by filling the appropriate on-line form. When filling this form, you will choose a login to access your private area on the conference website (ao4elt.lesia.obspm.fr)

Note: The pre-registration form no longer accepts abstract submissions. To submit a post-deadline paper, please contact the LOC.

Final registration and Payment, to be done on an external website, hosted by the University of Victoria, which has its dedicated private area and login identification. You are advised to use the same login on both website (conference and payment).